Marston Moretaine Social Club Computer Section Constitution
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1 TITLE
1.1 The Title name of the Computer Club is the “Marston Moretaine Social Club Computer Section, hereafter to be referred to as the “Club”. No other affiliations or alliances with other clubs or associations, can be formed or accepted without the expressed consent and vote of the “Club’s” committee and members.
2 OBJECTS
2.1 To foster and promote the use of personal computing, including the maintenance, upgrading and repairing of Desktop and Laptop computers, their applications including the use of software programmes.
3 MEMBERSHIP
3.1
Membership of the “Club” is open to anyone who attends the club for more than onenight and on the completion of a membership application form. All members
are required to pay nightly attendance fee of £1.50 as part of their membership conditions.
3.2 There are 2 classes of membership available. Which are:
3.2.1 Full Membership. (Including Committee Members.)
3.2.2 Honorary Membership.
4 THE COMMITTEE MEMBERS.
4.1 The Committee members elected to serve the “Club” shall be as follows:
President and Vice-Presidents - Non-Executive Officers - Honorary positions
Serving Executive Officers
Chairman
Secretary
Treasurer & Funds Manager
Club Webmaster
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5 ELECTION OF COMMITTEE MEMBERS
5.1 All Committee Members shall be elected at the Annual General Meeting of the
Club, from, and by, the Members of the Club.
5.2 All Officers are elected for a period of one year but can be re-elected to the same
office or another office for the forth coming year.
6 GENERAL COMMITTEE
6.1 The affairs of the Club shall be controlled by a General Committee comprising of
the Executive Officers of the Club and 4 other Members elected from, and by, the
Members of the Club. The General Committee shall meet at agreed intervals
which shall be not less than twice per year, to discuss the Finances and other key issues
effecting the Club and its members.
6.2 The duties of the General Committee shall be:
6.2.1 To control the affairs of the Club on behalf of the Members
6.2.2 To keep accurate accounts of the finances of the Club through the
Treasurer. The accounts should be available for reasonable inspection by
Members and should be audited before every Annual General Meeting.
6.3 The Clubs Treasurer will maintain a current bank account using a cheque book only,
to pay for items the club has elected to purchase. Each cheque is required to be
signed by any two of the elected Committee members before the cheque can be honoured
by the Club and its Bank Account.
6.4 To Co-opt additional members to help and assist the elected Committee Members as and when the need arises. Co-opted members are able to vote as Club Members but are be not entitled to a vote as a Committee Member.
6.5 The Club is to make decisions and actions based upon a majority vote. In the case of
a hung vote, the President can be called upon to give the casting vote.
7 GENERAL MEETINGS
7.1 The Annual General Meeting of the Club shall be held not later than the end of
October of each year. 14 clear days written notice shall be given to Members of
the Annual General Meeting by Email. Members must advise the Secretary in
writing, of any item they wish to be raised at the Annual General Meeting at least 14
days before a meeting. The Secretary shall circulate or give notice of the agenda
for the meeting to Members not less than 7 days before the meeting.
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7.2 The business of the Annual General Meeting shall be to:-
7.2.1 Confirm the minutes of the previous Annual General Meeting and any
Meetings held since the last Annual General Meeting.
7.2.2 Receive the audited accounts for the year from the Treasurer.
7.2.3 Receive the annual report of the Committee from the Chairman.
7.2.4 Elect the Officers of the Club (i.e. President; Vice-Presidents Chairman.
Secretary; Treasurer and the other General Committee Members).
7.2.6 Review Club subscription rates and agree them for the forthcoming year.
7.2.5 Discuss A.O.B’s as outlined in 7.1 above.
7.3 Special General Meetings may be convened by the General Committee or on
receipt by the Secretary of a request in writing from not less that 6 Full
Members of the Club. At least 14 days notice of the meeting shall be given.
7.4 Nomination of candidates for election of Officers shall be made in writing to the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.
7.5 At all General Meetings, the chair will be taken by the Chairman or, in his
absence, by a deputy appointed by the Club or by Full Members attending the
meeting.
7.6 Decisions made at a General Meeting shall be by a simple majority of votes
from those Full Members attending the meeting. In the event of a hung vote
the President has a casting vote as stated previously.
7.7 A quorum for a General Meeting shall be 5 Full Members and 1 Officer of the
Club.
7.8 Each Full Member of the Club shall be entitled to one vote at General
Meetings.
8 ALTERATIONS TO THE CONSTITUTION
8.1
Any proposed alterations to the Club Constitution may only be considered at an Annual or Special General Meeting, convened with the required written notice of the proposal to all members. Any changes, alteration or amendment must be proposed by a Member of the Club and seconded by another Club Member. Such alterations shall be passed if supported by not less than two-thirds of those Club Members present at the meeting, assuming that a quorum has been achieved.
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9 DISSOLUTION OF THE CLUB.
9.1 If at anytime the “Club” should be deemed to be insolvent , a resolution must be
voted on by the “Club” the Committee and members, calling for the dissolution of the Club. Every effort should be made to redeem the “Club” if at all possible by whatever means necessary.
9.2 If a recovery programme is not possible, then the “Club” will have to wound up.
The Committee shall thereupon proceed to realise the assets of the Club and discharge all debts and liabilities incurred by the Club by selling off the “Club’s” assets and equipment to the highest bidder.
9.3 After discharging all debts and liabilities of the “Club.” Any remaining monies shall shared out equally amongst the members who attended the most during the two months of the “Club’s” existence.
Signed:............................................................ President
Date:................................................................
Signed:........................................................... Vice
President
Date:................................................................
